Tag Archives: Association for Library Collections and Technical Services

In Pursuit of Preservation as a Public Agenda Priority

A civilization is a heritage of beliefs, customs, and knowledge slowly accumulated in the course of centuries, elements difficult at times to justify by logic, but justifying themselves as paths when they lead somewhere, since they open up for man his inner distance. ~~ Antoine de Saint-Exupery

Last Friday our guest on the “Voices of Northeast” series (https://marytreacy.wordpress.com/2015/10/05/voices-of-northeast-minneapolis-captured-and-shared-on-video/)

was Richard (Dick) Kelly, retired University of Minnesota librarian. Dick spoke eloquently of his work curating a number of major personal papers and libraries, including the John Berryman collection, sharing delightful stories of marginal notes and even the way that Berryman’s books were shelved in his home. Though Dick was quick to remind me that he is indeed a librarian not an archivist, as I listened to his wise comments and his breadth of experience I kept thinking of how complementary – and interdependent. The symbiotic relationship of professions committed to preserving our culture heritage is more than ever essential. The information/communications revolution determines that information and ideas, stored in ever-evolving formats, flow freely through an ever-expanding network of channels. As a society we face the challenge to craft a mix of rules and responsibilities, formats and functions that assure preservation of this “heritage of beliefs, customs, and knowledge.”

And so my thoughts in recent days have tended to revolve that challenge – to explore as a concerned human just how we can assure that this vast resource – the recorded knowledge of humankind – can achieve status as a public priority. Preservation of our heritage must thrive, never languish, in the complex netherworld of “everybody’s business and nobody’s business.”

My pondering and probing soon led me to the inevitable digital dive where I found rich resources, human and recorded, that offer comfort and inspire the compulsion to act.

First, I learned that my timing is spot on – We are midweek of Preservation Week 2016, sponsored by the Association for Library Collections and Technical Services, the Library of Congress and the Institute for Museum and Library Services. (http://www.ala.org/alcts/preservationweek/sponsors) There I learned that the first comprehensive national survey of the condition and preservation needs of the nation’s collections, conducted over a decade ago, revealed that U.S. institutions hold more than 4.8 billion items, 63% of which are housed in libraries. Forget tomes and Hollinger files, these are moving images, maps, paintings, sound recordings, apps and countless other formats that were not yet envisioned a decade ago. Given the enormity of the treasures, experts assess that 630 million items cry out for attention – while 80% of the institutions, from county historical societies to corporations to academic libraries and museums, have no paid staff responsible for care of the collection.

Needless to say, the history of the nation is yet to be explored, much less interpreted. More than ever, understanding our heritage demands access to the records of the globe. At the opposite end of the continuum, one need only turn on the TV to learn of individuals’ and families’ passion to know more about their roots.

As I dug more deeply I learned that May 1 is MayDay, a complementary event spearheaded by the Association of American Archives/. (http://www2.archivists.org/initiatives/mayday-saving-our-archives#.Vx_xvktEB4M) Though the message may be subliminal, MayDay is not your ordinary distress signal but the annual grassroots initiative to build public awareness of the complexities and critical state of preserving our cultural heritage.

Clearly, this modest blog is something short of a blip on the archival radar.   My hope is that this grassroots call to action, a hope that readers will pause to ponder the imperative to pay heed to the recorded legacy of this nation – a narrative told by millions of individuals in vast formats.   Much like the narrators themselves, these archival records face the challenge of age, obsolescence, vulnerability, and, above all, inattention.

Let us save what remains: not by vaults and locks which fence them from the public eye and use in consigning them to the waste of time, but by such a multiplication of copies, as shall place them beyond the reach of accident. ~~ Thomas Jefferson


Margaret Mann Citation Honors Librarian Edward Swanson

Some weeks ago, when Edward Swanson died  prematurely, my first thought was to reflect on his contributions to the Quatrefoil Library and to our collective understanding of GLBT literature and writers. That tribute recalled a minor snippet of Edward’s contribution to the library profession he loved throughout his life.  (The rumor persists that he actually joined the Minnesota Library Association when he was still in high school!)

Recemt;u we have learned that the Association for Library Collections & Technical Services (ALCTS), a division of the American Library Association, will honor Edward for his lifetime of professionalism by awarding him posthumously with the distinguished Margaret Mann Citation.  The Citation is conferred by the Cataloging and Classification Section of ALCTS. Too many acronyms, but the message is that Edward will receive a major award from the professional association he served so well.

In truth, the fine points of cataloging and classification have always intrigued me for their complexity.  I have long admired the commitment of librarians who choose cataloging and classification as their career path.  They exemplify uncanny understanding of and unswerving commitment to the vagaries of the inscrutable and unpredictable human being on a personal information quest.

The Margaret Mann Citation and Edward’s commitment to organizing information with the user in mind leads me now to learn more about the passion of these outstanding professionals.  This leads me to reflect on the ways that, in the rush to spew forth ever more information, the technology  revolution has seemed to render irrelevant that zeal for organization, access and the proclivities of the individual on an information quest.

My growing concern is that it is at our peril that we construct Digital Towers of Babel  destined to overwhelm and thus confound the hapless user. Useful as they may be, tags, full-text search engines and their endless progeny have yet to master human interaction with knowledge –  the skills, tools, and discernment of a librarian toiling behind the scenes to catalog and classify information and ideas for a community of users whose interests and search habits know no bounds.

As so I go back to contemplating the life and legacy of Margaret Mann.  Born in Cedar Rapids, Iowa in 1873 Mann was an independent learner – and. it would seem, an all round independent person.  After two years of study in the Department of Library Economy at the Armour Institute near Chicago, Mead stayed on to work at Armour, following the Institute as it was transferred to the University of Illinois at Springfield.

At the end of the 19th Century, Margaret was swept into the fray when, at the end of libraries experienced rapid change, moving from institutions that focused on organization and preservation to public resources that opened their doors and collections to the world at large. (Think Andrew Carnegie or Gratia Countryman!)

As libraries reached out, Margaret Mann moved up; in spite of her limited credentials she was recognized as an administrator and as a teacher who shared freely her knowledge, experience and perceptive interpretation of cataloging and classification.  To her rules were not ends in themselves, but well-wrought aids to assure standards and clear definitions, building blocks of today’s interoperability, shared resources, skills and communication in a digital environment.

At her core, Margaret Mann was driven by a motivation to share recorded and human information.  In fact, Mann spent most of her professional life, from 1926 until 1948, as a Professor of Library Science at the University of Michigan.  Under her tutelage, hundreds of graduates of the School of Library Studies experienced her vision and learned from her the elegant intricacies of describing and organizing information to assure retrievability. (That’s 21st talk for cataloging and classification).

During her time at Michigan Margaret Mann wrote prolifically on a broad range of topics including what was then known as “special librarianship” and today is called by whatever title works for HR professionals stymied by what to call an employee who locates, retrieves, evaluates, filters, tailors and otherwise makes timely and reliable information useful for management.

Mann also wrote about her personal interests including government publications, subject analysis and children’s literature.  Her magnum opus, was a textbook familiar to – though not necessarily beloved by – every graduate of a program in library or information science program.  Mann’s  Introduction to Cataloging and Classification, first published in 1930,  is a classic that remains today a major guide to the principles and philosophy of cataloging and classification.

Though she retired from teaching in 1938 Mann’s spirit lives on, best expressed in her own words.   Public service, Mann writes, is the goal towards which  “one turns his attention not to gratifying his own hunger for literature, but to the far broader task of studying, recording, and interpreting books so that they may reach the thousands of readers who are in search of reading matter of various kinds and for various persons.”

Mann’s mention of the book dates the quote.  Still her philosophy – and the contributions of those honored with the Margaret Mann Citation — meet the test of time.  Though information and telecommunications technology have reconfigured the format of recorded knowledge and redefined “ the task of studying, recording, and interpreting books” the challenge endures, to “reach the thousands of readers who are in search of reading matter of various kinds and for various persons.”

This was Edward Swanson’s  contribution to the profession of librarianship which was, in truth, his life’s work.  This, then, is the reason that his professional colleagues honor Edward, his professional forebearer, and a noble profession with the 2011 Margaret Meat Citation.